THE TRI-STATE JACK RUSSELL TERRIER CLUB
SECTION 1 NAME
This club shall be named the Tri-State Jack Russell Terrier Club (TSJRTC)
and it is solely affiliated with the Jack Russell Terrier Club of America
(JRTCA). The TSJRTC has adopted the JRTCA Constitution and upholds it goals
and purposes accordingly.
SECTION 2 BOARD OF DIRECTORS
The Board of Directors is composed of the current Officers and committee
chairmen who are not members of conflicting organizations or who have not
registered their Jack Russell Terriers with any conflicting organizations as
defined by the JRTCA. The Board of Directors serves in an advisory capacity
when called upon by the TSJRTC or when its need to do so has become
SECTION 3 PRINCIPAL OFFICE
The principal office of the TSJRTC shall be located in such place as the
Executive Board shall determine to be appropriate to carry on the business
of the TSJRTC. The Tri State Jack Russell Terrier Club shall conduct
business at such other offices as the Executive Board deems necessary from
time to time.
ARTICLE II MEMBERSHIP
SECTION 1 ELEGIBILITY
There shall be annual membership open to all persons eighteen (18) years
of age and older, single or family membership. This membership shall consist
of Jack Russell Terrier owners, breeders, and others interested in the
SECTION 2 DUES
Every member shall pay annual dues. Family memberships shall be defined
as two members of the immediate family provided they reside at the same
address. Family members shall be eligible for a special dues rate and each
shall receive all the privileges accorded members of the TSJRTC. Dues shall
be due on the first day of January of each year. Dues paid by anyone joining
TSJRTC during the last three months of the year (Oct, Nov, or Dec) shall be
credited to the following year. Any members in arrears may not be readmitted
to membership until such arrears have been fully paid. Any member in arrears
after March 1 shall automatically be dropped from membership in the Club.
Notice shall be published in the November issue of the newsletter that
annual dues are due the first day of January. The Executive Board shall be
empowered to fix the amount of dues from time to time as required.
SECTION 3 TRANSFERABILITY
Membership in the club shall be non transferable.
SECTION 4 APPLICATION FOR MEMBERSHIP
Each applicant for membership shall apply on a form as approved by the
Executive Board and which shall provide that the applicant agrees to abide
by the JRTCA Constitution and By-Laws of the TSJRTC. The application shall
state the name, address and any other information as the Executive Board may
direct. Along with the application, the prospective member shall submit
dues. The Executive Board reserves the right to review each application and
deny membership to any person that may be a detriment to the Club.
SECTION 5 TERMINATION OF MEMBERSHIP
By resignation: Any member in good standing may resign from the TSJRTC
upon written notice to the Treasurer, but no member may resign when in debt
By lapsing: A membership will be considered lapsed and automatically
terminated if such member’s dues remain unpaid sixty (60) days after the
first day of the calendar year; however, the Executive Board may grant an
additional ninety (90) days of grace to such delinquent members in
meritorious cases. In no case may a person whose dues are unpaid be entitled
to vote at any meeting.
By expulsion: A membership may be terminated by expulsion for any
activity which is consider by the Executive Board to be in violation of the
JRTCA Constitution or the By-Laws of the TSJRTC, or is considered likely to
prejudice or damage the image of the TSJRTC, or interfere with the efficient
operation of the TSJRTC, or compromise the Breed Standard in any way. The
process of termination of a membership by expulsion is provided for in ARTICLE VII of these By-Laws.
SECTION 6 REINSTATEMENT
A membership terminated by reason of resignation or lapsing must be
reapplied for as specified in ARTICLE II, SECTION 4. An expelled
member may reapply for membership as determined by the Executive Board at
the time of expulsion.
ARTICLE III MEETINGS
SECTION 1 ANNUAL MEMBERSHIP MEETING
The Annual Meeting shall be held once each calendar year as designated by
the Executive Board and all members shall be advised of the date, time and
place. Notice of the Annual Meeting shall be deemed to be delivered when
included in an edition of the TSJRTC Newsletter published at least thirty
(30) but not more than ninety (90) days in advance thereof, or posted on the
TSJRTC website at least thirty (30) but not more than ninety (90) days in
advance thereof. Any business may be presented at an annual meeting,
regardless of whether such business is referred to in the notice of said
meeting. The Executive Board may designate any place as the place of the
meeting. Each member shall have one vote. Unless herein or by statute
otherwise provided, all voting shall be viva voce.
SECTION 2 SPECIAL GENERAL MEMBERSHIP MEETINGS
Special Meetings may be called by a majority vote of the members of the
Executive Board, or by the Secretary, upon receipt of a petition signed by a
majority of the members who are in good standing as of March 1 in the
current year. Such special meetings shall be held at a time and place to be
designated by the President or the Executive Board. Such special meetings
must be held within a period not to exceed 120 days from the date upon which
the secretary received a duly authorized request for a special meeting of
the TSJRTC. Notification of said special meeting and its purpose shall be
made to the members of the TSJRTC in the same manner as set forth in ARTICLE III, SECTION 1. A special meeting must be limited to the purpose
for which it was called.
SECTION 3 EXECUTIVE BOARD MEETINGS
The Executive Board must meet at least once in each calendar year. Other
meetings of the Executive Board may be called by the President. Notice of
the place, date and time of any meeting must be given to the members of the
Executive Board, either in writing or personally, at the discretion of the
President. Meetings may be held at any time either in person or by telephone
conference. Telephone votes can only by done by the President, presenting
unbiased pro and cons of the voting item. The quorum for such meeting shall
be two thirds (2/3) of the members of the Executive Board.
SECTION 4 MEETING PROCEDURE
Except as otherwise herein provided, TSJRTC meetings shall be conducted
in accordance with Roberts Rules of Order, Revised, latest edition. Any
action required or permitted to be taken at any meeting of the Executive
Board may be taken without a meeting, if all members of the Executive Board
consent thereto in writing and the writing or writings are filed with the
minutes of the proceedings of the Executive Board. Members of the Executive
Board may participate in a meeting of the Executive Board by means of
conference by telephone or similar communications equipment, by means of
which all people participating in the meeting and the Secretary can hear
each other and such participation in a meeting shall constitute presence in
person at the meeting.
ARTICLE IV EXECUTIVE BOARD
SECTION 1 EXECUTIVE BOARD
The Executive Board is composed of the officers of the Tri State Jack
Russell Terrier Club as defined in Article IV, Section 2.
Duties and Powers:
(1) The business and affairs of TSJRTC shall be managed by its
(2) The Executive Board shall, at each annual meeting, present a
report to TSJRTC members of the property, operations and affairs of the
TSJRTC for the preceding year.
(3) The Secretary shall serve as liaison to the JRTCA for his or her
full term of office.
Number, Tenure and Qualifications:
If any member shall die, resign or for any reason be unable to serve, a
successor shall be appointed from within the TSJRTC membership by the
remaining members of the Executive Board to fill such vacancy. Executive
Board members may be elected to serve additional consecutive terms. A
maximum of two members of the Executive Board can be non-citizens of the
United States of America during any given term. Members of the Executive
Board must be in good standing with the JRTCA and may not belong to any
conflicting Jack Russell Terrier organization.
SECTION 2 OFFICERS
The Officers of the Tri State Jack Russell Terrier Club shall be:
Immediate Past President
Such other Officers as may be appointed by the Executive Board from time
Officers shall serve for a term of two years from the date of their
election and may be re-elected by the membership to serve additional
consecutive terms. Each Officer must be a member in good standing with the
JRTCA and the TSJRTC for at least one year, may not belong to any
conflicting Jack Russell Terrier organization.
President: The President shall be the principal executive Officer of
the TSJRTC, shall preside at all meetings of the Executive Board, and
shall have the duties and power normally appurtenant to the Office of
President. The President may sign, with the Secretary or any other
Officer of the TSJRTC authorized by the Executive Board, any deeds,
mortgages, bonds, contracts, or other instruments which the Executive
Board has authorized to be executed.
Vice President: The Vice President shall perform the duties of the
President in case of the President’s death, absence, resignation or
incapacity. The Vice President shall perform such other duties as from
time to time may be assigned to him or her by the Executive Board.
Treasurer: If required by the Executive Board, the Treasurer shall
give a bond for the faithful discharge of his or her duties, in such sum
and with such surety as the Executive Board shall determine. The
Treasurer shall have charge and custody of and be responsible for all
funds and securities of the TSJRTC; receive and give receipts for monies
due and payable from any source whatsoever; and deposit such monies in
the name of TSJRTC in such banks, trust companies or other depositories
as shall be approved by the Executive Board. He or she shall, in
general, perform all duties incident to the Office of Treasurer and such
other duties as from time to time may be assigned to him or her by the
President or by the Executive Board. His or her books shall at all times
be open to inspection by the Executive Board, and he or she shall report
to them at every meeting the condition of the TSJRTC finances; and at
the Annual Meeting he or she shall render an account of all monies
received and spent during the previous calendar year. Any request for an
accounting of actual monies may be requested by any member in good
standing at any time, and given in a timely manner.
Secretary: The Secretary shall keep a record of all meetings of the
TSJRTC and of the Executive Board. He or she shall, in general, perform
all duties incident to the Office of Secretary. He or she shall keep a
roll of the members of the TSJRTC with their addresses and shall notify
new members of their election to membership. He or she shall act as
custodian of all of the TSJRTC records and have charge of the general
club correspondence. He or she shall perform other duties as assigned by
the President or the Executive Board.
Immediate Past President: The Immediate Past President shall continue
to serve in an advisory capacity with full voting privileges during the
two year term.
Resignation: Any Officer may resign at any time. Such resignation shall
be made in writing and shall take effect at the time specified therein, and
if no time is specified, at the time of its receipt by the President or
Secretary. The acceptance of a resignation shall not be necessary to make it
Salaries: The Officers of the TSJRTC shall perform their duties without
Removal: Any Officer of the TSJRTC may be removed by a two thirds (2/3)
vote of the Executive Board at a meeting of those members present in person.
Term of Office: The TSJRTC Officers shall take office upon election. The
Past President shall continue to serve in a non voting advisory capacity
during the two year term.
Succession: Each retiring Officer shall turn over to his or her successor
in office, as soon as is practicable, but no later than one month after his
or her retirement, all properties and records relating to that office.
ARTICLE V COMMITTEES
SECTION 1 TEMPORARY AND PERMANENT COMMITTEES
The President, with the approval of the Executive Board, may appoint
committees or subcommittees to advance the work of TSJRTC. Such
committees shall always be subject to the final authority of the
Executive Board. The President shall be a member ex-officio of
all such temporary committees. Any committee may be terminated by a
majority vote of the Executive Board.
A Trial Chairman shall be appointed by the Executive Board for each
trial during the two year term of office of the Executive Board. The
Trial Chairman must be a member in good standing with the JRTCA and must
not belong to any conflicting Jack Russell Terrier organization. The
outgoing Trial Chairman shall have the option to serve, in an advisory
capacity, on the Trial Committee for the first trial following his/her
Chairmanship. The Trial Chairman shall turn over to his/her successor
all properties and records relating to that Chairmanship as soon as
their successor is named.
Go to Ground
Any committee chairman or committee member may be reappointed to a
consecutive term of membership. If any member of a committee shall die,
resign, or for any reason be unable to serve, the respective committee
members shall appoint a successor who shall hold office for the
unexpired term. Any committee member may be removed for cause by a
majority vote of the Executive Board. A majority of the whole committee
shall constitute a quorum, and the act of a majority of members at a
meeting at which a quorum is present shall be an act of the committee.
In addition, the President shall be a member ex-officio of all
permanent committees. Chairmen of the committees must be members in good
standing with the JRTCA and may not belong to any conflicting Jack
Russell Terrier organization. Committee Chairmen shall take office upon
Each retiring Committee Chairman shall turn over to his or her
successor, as soon as is practicable, but no later than one month after
his/her retirement all properties and records relating to that
Each committee shall meet at least once annually before the TSJRTC
annual meeting. Each committee shall present an annual report of the
committee’s business to the membership at the annual meeting and to the
Executive Board at its annual meeting.
SECTION 2 NOMINATING COMMITTEE
There shall be a Nominating Committee of three members who shall be
appointed by the Executive Board. The Chairman of the Nominating Committee
shall be the Treasurer. The members of the Nominating Committee shall
continue as such until the next annual meeting of the TSJRTC and until their
successors are duly appointed. The responsibility of the Nominating
Committee shall be to recommend to the membership the names of candidates
for the Executive Board.
ARTICLE VI ELECTION OF OFFICERS
SECTION 1 VOTING
Ballots may be issued personally or published in the newsletter. Only
members in good financial standing with the TSJRTC may vote. Ballots may be
cast by mail or in person.
The President shall appoint tellers. There shall be at least two tellers,
one being the Chairman of the Nominating Committee (the Treasurer); however,
a teller shall not be a candidate for office. Should the Chairman be a
candidate for office, the President may serve as a teller or appoint the
Secretary as teller.
Election shall be by plurality vote; i.e., the largest vote for any
The tellers shall make the following report:
Eligible to vote ______
Number of Votes cast ______
The tellers report shall contain the above information for each office.
The tellers, after preparing the report of the vote, shall submit the
results to the Chairman of the Nominating Committee who announces the new
Executive Board to the membership. This may be done at a TSJRTC meeting but
will be followed up in the newsletter in order to inform the full
ARTICLE VII DISCIPLINE
SECTION 1 CHARGES
Any member may prefer charges against any other member for any alleged
activity which is in violation of the JRTCA Constitution or By-Laws of the
TSJRTC, or is contrary to the objects and purposes of the TSJRTC, or is
considered likely to prejudice or damage the image of the TSJRTC, or
interferes with the efficient operation of the TSJRTC, or compromises the
Breed Standard in any way. Written charges with specifications must be filed
in duplicate with the Secretary with a deposit of one hundred dollars
($100.00), which sum shall become the property of the TSJRTC if said charges
shall not be sustained.
The Secretary shall promptly send a copy of the charges to each member of
the Executive Board or present them at an Executive Board meeting, and the
Executive Board shall first consider whether the actions alleged in the
charges, if proven, might constitute conduct prejudicial to the best
interest of the TSJRTC or the Breed. It may refuse to entertain
jurisdiction. If the Executive Board entertains jurisdiction of the charges,
notice must be given for a meeting of the Executive Board not less than ten
days nor more than three weeks thereafter to decide the matter. The
Secretary shall promptly send one copy of the charges to the accused member
by registered mail together with a notice of the hearing. The accused member
may personally appear in his/her own defense and bring witnesses if he/she
SECTION 2 EXECUTIVE BOARD HEARING
The Executive Board shall have complete authority to decide whether
counsel may attend the hearing, but both complainant and defendant shall be
treated uniformly in that regard. After hearing all the evidence and
testimony presented by the complainant and defendant, the Executive Board,
may, by a majority vote of those present, suspend the defendant from all
privileges of the TSJRTC for a specified time. If the Executive Board deems
that punishment insufficient, it may vote to expel the defendant from the
membership. Immediately after the Executive Board has reached a decision,
its findings shall be put in written form and filed with the Secretary. The
Secretary, in turn, shall notify each of the parties of the Executive
Board’s decision and penalty, if any.
ARTICLE VIII LOGOS AND COLORS
SECTION 1 LOGO
The logo of the TSJRTC shall remain a terrier imposed over a tri state
SECTION 2 COLORS
The colors of the TSJRTC shall be primary green and white.
ARTICLE IX AMENDMENTS
SECTION 1 BY THE MEMBERS
These By-Laws may be added to, altered or amended at any Annual Meeting
of the TSJRTC provided a petition for addition, alteration or amendment is
signed by not less than twenty five percent (25%) of TSJRTC members in good
standing and submitted to the Secretary in writing no later than sixty (60)
days prior to the date of the TSJRTC Annual Meeting next scheduled.
Additions, alterations and amendments contained in said petition shall be
considered by the Executive Board and submitted to the TSJRTC membership
together with the Executive Board’s recommendation no less than twenty (20)
days prior to the next TSJRTC Annual Meeting. Any vote to add to, alter or
amend the TSJRTC By-Laws by petition at any TSJRTC Annual Meeting must be by
a majority vote of the membership in person.
SECTION 2 BY THE EXECUTIVE BOARD
These By-Laws may be added to, altered or amended by a two thirds (2/3)
vote of all of the Officers present at any meeting of the Executive Board
provided, however, that two weeks notice in writing of the proposed
amendment shall have been given to all Officers.
ARTICLE X CLUB YEAR
The Tri State Jack Russell Terrier Club fiscal and administrative year
shall begin on the first day of January and end on the last day of December.
ARTICLE XI DISSOLUTION
The TSJRTC may be dissolved at any time by the written consent of not
less than two thirds (2/3) of the members. In the event of dissolution of
the TSJRTC, whether voluntary or involuntary or by operation of law, none of
the property of the TSJRTC nor any proceeds thereof nor any assets of the
TSJRTC shall be distributed to any members of the TSJRTC, but after payment
of the debts of the TSJRTC, its property and assets shall be given to a
charitable organization for the benefit of dogs, selected by the Executive
ADOPTED IN ITS ENTIRETY 9/10/2005
REVISION #1 01/28/2006
REVISION #2 10/28/2006